Information Communication Technology ICT – 11 File management | e-Consult
11 File management (1 questions)
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Answer: To save a database report for printing and sharing, the following options are available in Microsoft Access:
- Print to PDF: This is the preferred method. Access has a built-in option to directly save the report as a PDF file.
- Advantages: PDF preserves the layout and formatting of the report, ensuring it prints correctly on any printer. It's also easily shared and viewed on various devices.
- Disadvantages: PDF files are not easily editable.
- Typical Use: Sharing reports that require consistent formatting and are intended for printing.
- Print to Microsoft Word: Access can also export the report to a Word document.
- Advantages: The report can be further edited and formatted in Word.
- Disadvantages: The formatting may not be perfectly preserved, and the report may require adjustments in Word.
- Typical Use: Sharing reports that need to be edited or incorporated into other documents.
- Print to a Physical Printer: Directly printing the report to a physical printer.
- Advantages: Immediate hard copy is available.
- Disadvantages: Dependent on the printer's capabilities and may require formatting adjustments.
- Typical Use: Immediate review and distribution of hard copies.