Be able to insert and edit objects on a slide including text (headings, subheadings, bulleted lists), images (still images, video clips, animated images), charts, tables, audio clips (sound), symbols, lines, arrows, call out boxes and shapes

Presentations – IGCSE ICT 0417

Learning Objective

Be able to insert and edit objects on a slide including:

• Text – headings, sub‑headings, bulleted lists
• Images – still images, video clips, animated images (GIFs)
• Charts – bar, line, pie, etc.
• Tables
• Audio clips (sound)
• Symbols, lines, arrows, call‑out boxes and shapes

1. General Principles for Working with Slides

1. Always work in Slide Sorter view to see the overall flow.
2. Use the Insert tab to add most objects.
3. Objects can be selected, moved, resized and formatted using the Format pane.
4. Group related objects to keep them together (right‑click → Group).
5. Use Undo (Ctrl + Z) frequently.

2. Inserting and Editing Text

2.1 Headings and Sub‑headings

Use the Title placeholder for the main heading. For sub‑headings insert a Text Box and apply a larger font size or a different style.

2.2 Bulleted and Numbered Lists

• Place the cursor in a text box.
• Click the Bullets or Numbering button on the toolbar.
• Adjust indentation with the Increase/Decrease Indent buttons.

2.3 Editing Text Objects

• Select the text box – handles appear on the corners.
• Resize by dragging a corner handle while holding Shift to maintain proportion.
• Format using the Font, Size, Colour and Alignment options.
• Use Format Painter to copy formatting to another text box.

3. Inserting and Editing Images

3.1 Still Images

1. Insert → Pictures → This Device (or Online).
2. Select the image file and click Insert.
3. Use the picture tools to Crop, Apply Styles, or Adjust Brightness/Contrast.

3.2 \cdot ideo Clips

1. Insert → Video → Video on My PC.
2. Choose the video file (commonly .mp4).
3. Set playback options: Play Automatically, On Click, or Loop.

3.3 Animated Images (GIFs)

Insert a GIF the same way as a still image. The animation will play automatically when the slide is shown.

3.4 Editing Image Objects

• Move by dragging the image.
• Resize using corner handles; hold Shift to keep aspect ratio.
• Right‑click → Format Picture for borders, shadows, and transparency.

4. Inserting and Editing Charts

1. Insert → Chart.
2. Select the chart type (Bar, Column, Line, Pie, etc.).
3. An embedded spreadsheet opens; enter your data.
4. Close the spreadsheet – the chart updates automatically.

4.1 Editing Chart Elements

• Click the chart to reveal Chart Tools (Design & Format).
• Use Chart Styles to change colours.
• Right‑click a data series to Format Data Series (gap width, colour, pattern).
• Add Chart Title, Axis Titles, and Data Labels from the Design tab.

5. Inserting and Editing Tables

1. Insert → Table → Drag to select rows and columns.
2. Enter data directly into cells.
3. Use the Table Design tab to apply a style, banded rows, or a header row.

5.1 Editing Table Objects

• Resize the whole table by dragging its outer border.
• Adjust column width or row height by dragging the grid lines.
• Right‑click a cell → Merge Cells, Split Cells, or Insert/Delete Rows/Columns.

6. Inserting and Editing Audio Clips

1. Insert → Audio → Audio on My PC.
2. Select an .mp3 or .wav file and click Insert.
3. An audio icon appears on the slide.

6.1 Audio Playback Options

• Click the audio icon → Playback tab.
• Choose Start Automatically, On Click, or Play Across Slides.
• Set volume and hide the icon during the presentation if desired.

7. Inserting Symbols, Lines, Arrows, Call‑out Boxes and Shapes

7.1 Symbols

• Insert → Symbol → Choose from the list (e.g., ©, ™, °).
• Alternatively, use keyboard shortcuts (Alt + 0169 for ©).

7.2 Lines and Arrows

1. Insert → Shapes → Lines (straight, elbow, curved).
2. Draw on the slide by clicking and dragging.
3. Format colour, weight, and arrowheads via the Shape Format tab.

7.3 Call‑out Boxes

Insert → Shapes → Callouts (e.g., Rounded Rectangle Callout). Use the text placeholder inside to add explanatory text.

7.4 Other Shapes

• Basic shapes: rectangles, circles, triangles.
• Flowchart symbols: process, decision, data.
• Format with fill colour, outline, and effects.

8. Editing Objects – Common Tasks

9. Keyboard Shortcuts Useful for Presentations

• Ctrl + M – New slide
• Ctrl + Shift + C – Copy formatting
• Ctrl + Shift + V – Paste formatting
• Ctrl + G – Group selected objects
• Ctrl + Shift + G – Ungroup
• Alt + N, P – Insert picture (quick access)
• Alt + N, C – Insert chart (quick access)

10. Suggested Diagram

11. Summary Checklist

1. Insert the required object using the Insert tab.
2. Resize and position the object appropriately.
3. Apply formatting (colour, style, effects) via the Format pane.
4. Group related objects where necessary.
5. Set any playback or animation options (for video/audio).
6. Preview the slide in Slide Show mode to verify appearance.