Be able to add and delete bookmarks/hyperlinks

Document Production – Adding and Deleting Bookmarks & Hyperlinks

1. Quick Checklist (Cambridge IGCSE ICT 0417 – Section 17)

Syllabus Item	Key Points to Cover
1 Hardware	CPU, RAM, ROM, BIOS, input/output devices, storage media.
2 Software	OS, application software, utility software, differences between system & application.
3 Operating Systems & File Management	File types, extensions, folders, compression, backup.
4 Networks	LAN, WLAN, WAN, router, switch, NIC, Bluetooth vs Wi‑Fi.
5 Internet & World‑Wide Web	Web browsers, URLs, IP addresses, DNS.
6 e‑Safety & Data Protection	Phishing, strong passwords, GDPR‑type principles, malware protection.
7 Systems Life‑Cycle	Planning, analysis, design, implementation, testing, maintenance.
8 Audience & Communication	Identifying audience, appropriate tone, layout, visual cues.
9 Presentation & Collaboration Tools	Slide decks, shared documents, version control.
10 Spreadsheets – Formulas & Functions	Absolute vs relative references, common functions, charting.
11 Database Fundamentals	Fields, records, primary keys, simple queries.
12 Multimedia	Images, audio, video, compression, editing basics.
13 Document Production (Core)	Creating, editing, formatting, styles, headers/footers, pagination.
14 Styles & Formatting	Paragraph, character, hyperlink style, house‑style consistency.
15 Proofing & Verification	Spelling/grammar check, link testing, version control.
16 Exporting & Printing	PDF export, preserving hyperlinks, print layout options.
17 Hyperlinks & Bookmarks (this lesson)	Creating, editing, deleting, linking to headings, bookmarks, files, URLs, e‑mail.
18 Web Authoring Basics	HTML tags, CSS hierarchy, relative vs absolute paths, class vs ID.
19 Evaluation of ICT Solutions	Criteria: efficiency, usability, scalability, security, cost.
20 Ethical & Legal Issues	Copyright, licensing, plagiarism, data protection.
21 Project Management (optional for extended tasks)	Gantt chart, resource allocation, risk assessment.

2. Learning Objectives

• Insert and delete bookmarks in a text document.
• Create hyperlinks that point to:
  • a heading or bookmark within the same document,
  • another file on the computer,
  • a web address (URL), or
  • an e‑mail address.
• Remove hyperlinks without altering surrounding text.
• Use the Navigation pane to locate headings, bookmarks and verify links.
• Export or print the document while preserving (or deliberately removing) hyperlink formatting.
• Apply e‑safety principles when linking to external resources.

3. Prerequisite Skills (Section 17 – “Create and edit a document”)

Before working with bookmarks and hyperlinks you should be able to:

• Create, save, open and close documents.
• Insert, delete, move, copy and paste text.
• Apply and modify styles (e.g., Heading 1, Normal).
• Insert headers, footers and automatic page numbers.
• Insert tables, images, charts or other objects.
• Open the Navigation pane (View → Navigation Pane or Ctrl + F).

4. What Are Bookmarks and Hyperlinks?

• Bookmarks – invisible markers stored in the document’s XML. They let you jump instantly to a specific point via the Navigation pane or a hyperlink.
• Hyperlinks – clickable objects (text, images, shapes, headers/footers) that open another location: a place in the same document, a different file, a web page, or an e‑mail client.

5. Using the Navigation Pane

1. Open View ► Navigation Pane (or press Ctrl + F).
2. Choose the Headings tab to see all styled headings.
3. Choose the Bookmarks tab to see a list of all bookmarks; double‑click any entry to jump to it.

6. Adding a Bookmark

1. Place the cursor at the exact point you wish to mark.
2. Choose Insert ► Bookmark… (Word) or Insert ► Bookmark (LibreOffice Writer).
3. Enter a **valid name** (see naming rules below) and click Add / OK.
4. The bookmark now appears in the Navigation pane under the “Bookmarks” tab.

6.1 Bookmark Naming Rules

• Must start with a letter (A‑Z or a‑z).
• Only letters, numbers, underscores (_) or hyphens (-) – no spaces.
• Names are case‑insensitive but a consistent style (e.g., chapter3_intro) aids retrieval.
• Each name must be **unique** within the document.

Examples: Chapter3_Intro, Table2_SalesData, Fig3_Diagram

7. Deleting a Bookmark

1. Open Insert ► Bookmark… again.
2. Select the bookmark you wish to remove from the list.
3. Click Delete (or Remove) and confirm if prompted.
4. The bookmark disappears from the Navigation pane.

8. Adding a Hyperlink

1. Select the text, image, shape, or object you want to turn into a link.
2. Right‑click → Hyperlink… or use the ribbon Insert ► Hyperlink (Word) / Insert ► Hyperlink (LibreOffice).
3. In the dialog choose the appropriate link type (see table below).
4. Enter the target address or select the target location, then click OK.
5. Test the link immediately by Ctrl‑clicking (Word) or simply clicking (LibreOffice).

8.1 Hyperlink Types

Link Type	Destination	How to Set It	Typical IGCSE Use
Place in This Document – Heading	A styled heading (e.g., Heading 1)	Select “Place in This Document” ► choose the heading from the list.	Table of contents, “Back to top” links.
Place in This Document – Bookmark	A bookmark you have created	Select “Place in This Document” ► pick the bookmark.	Cross‑references, index entries.
Existing File or Web Page	File on the local drive or an external URL	Browse to the file or type/paste the URL (e.g., https://www.cambridge.org).	Link to a PDF source, research website.
Email Address	Creates a mailto: link that opens the default e‑mail client	Enter the e‑mail address; optional subject line can be added.	Contact details in a report’s footer.

9. Deleting a Hyperlink

1. Place the cursor anywhere inside the hyperlink.
2. Press Ctrl + K (Word) or right‑click ► Remove Hyperlink (LibreOffice).
3. The link formatting disappears, leaving plain text or the original object.

10. Keyboard Shortcuts (Word & LibreOffice Writer)

Application	Add Bookmark	Delete Bookmark	Add Hyperlink	Delete Hyperlink
Microsoft Word	Ctrl + D (opens Bookmark dialog → Add)	Ctrl + D (open dialog, select bookmark, click Delete)	Ctrl + K	Ctrl + K then choose Remove Link
LibreOffice Writer	Ctrl + Alt + B	Insert → Bookmark, select the bookmark, click Delete	Ctrl + K	Ctrl + K and select Remove

11. Common Mistakes & Tips (Tip‑Box)

• Spaces in bookmark names – cause “Invalid bookmark name” errors; always use underscores or camelCase.
• Duplicate names – the second bookmark overwrites the first, breaking any links that pointed to it.
• Linking before the bookmark exists – create the bookmark first, then the hyperlink.
• Deleting a bookmarked section does not automatically delete the bookmark; remove it manually to keep the list tidy.
• Testing links – always Ctrl‑click (Word) or click (LibreOffice) after creation to verify the destination.
• Consistent naming – e.g., chapter5_summary – speeds up locating bookmarks in the Navigation pane.
• Hyperlink formatting – modify the “Hyperlink” style (colour, underline) to match a corporate house style or to meet accessibility guidelines.
• e‑Safety tip – when linking to external web pages, check that the URL uses https:// and that the site is reputable; avoid linking to sites that may contain malware.

12. Hyperlinks in Headers & Footers

Bookmarks and hyperlinks work inside headers and footers, for example:

• A “School website” link in the footer of every page.
• A “Back to top” link in the header that jumps to the document’s first heading.

To add one, double‑click the header/footer area, insert the desired text or image, then follow the standard Insert ► Hyperlink steps.

13. Proofing & Verifying Hyperlinks

1. After inserting a link, Ctrl‑click it to open the target.
2. Check that:
   • The correct page or file opens.
   • The URL is spelled correctly and uses the secure https protocol where possible.
   • The e‑mail address launches a new message with the intended subject line.
3. If a link is broken, right‑click ► Edit Hyperlink and correct the address.

14. Exporting / Printing with Hyperlinks Preserved

• PDF export – “Save As PDF” (or Export → PDF) retains hyperlink formatting in most word processors. Open the PDF and test the links.
• Printing – Decide whether the visual cue (blue underlined text) should appear on paper:
  • Leave the style unchanged – the link appears as normal text.
  • Remove the hyperlink first (see Section 9) if you prefer plain text on the printed page.

15. e‑Safety & Data Protection When Using Hyperlinks

• Never link to sites that request personal data unless the source is verified and GDPR‑compliant.
• Use descriptive link text (e.g., “Cambridge IGCSE ICT syllabus (PDF)”) rather than raw URLs – this reduces phishing risk and improves accessibility.
• When linking to a local file, consider the file’s privacy level; if the document will be shared, either embed the file or provide a secure cloud link with appropriate permissions.

16. File Formats & Compression (Relevant to “Existing File” hyperlinks)

• Common document formats: .docx, .odt, .pdf. Use .pdf for final distribution to preserve layout.
• When linking to large files, compress them (e.g., ZIP) and note the compression method in the link text (“Download data (ZIP, 2 MB)”).

17. HTML/CSS Basics for Hyperlink Styling (Section 21 – Web Authoring)

Understanding how hyperlinks work on the web helps you design consistent documents.

• HTML – a hyperlink is created with the <a href="URL">link text</a> tag.
• CSS hierarchy – style links using selectors:

  a { color: #0066CC; text-decoration: underline; }          /* default */
  a:visited { color: #660099; }                               /* visited */
  a:hover { color: #FF6600; text-decoration: none; }         /* mouse‑over */
  

• Use relative paths (e.g., ../files/report.pdf) when linking to files in the same project folder; this keeps links functional after moving the whole folder.
• Class vs. ID:
  • .nav‑link (class) can be applied to many links.
  • #top‑link (ID) is unique – useful for a “Back to top” anchor.

18. Evaluation of Hyperlink Solutions (AO3)

When assessing a document that uses bookmarks and hyperlinks, consider:

• Efficiency – Do the links reduce the time needed to locate information?
• Usability – Are link texts clear and descriptive? Are colours accessible for colour‑blind users?
• Scalability – If the document grows, will the current naming convention remain manageable?
• Security – Are external links to trusted sites? Are file paths relative to avoid broken links when the folder is moved?
• Cost – Does the solution avoid unnecessary licensing (e.g., using free PDF viewers instead of paid software)?

19. Syllabus Alignment (Cambridge IGCSE ICT – Section 17: Document Production)

Syllabus Requirement	How This Lesson Meets It
Create and edit a document – insert, delete, move, copy, paste, format text, apply styles, use headers/footers, pagination.	Prerequisite checklist and explicit instructions on using styles, headers/footers, and pagination before adding bookmarks/hyperlinks.
Insert tables, images, objects and other items.	Tip that bookmarks can be placed next to tables or images; hyperlinks can be applied to any object.
Use navigation pane / document map.	Dedicated “Using the Navigation Pane” section with step‑by‑step guidance.
Proofing tools – verify links and formatting.	“Proofing & Verifying Hyperlinks” checklist and e‑safety reminders.
Apply and modify styles (including corporate house style).	Advice on customizing the “Hyperlink” style and consistent bookmark naming.
Create/edit headers and footers that may contain hyperlinks.	Section on adding hyperlinks inside headers/footers.
Export/print documents with hyperlinks retained where required.	Export to PDF and printing considerations, plus guidance on when to remove hyperlink formatting.
Understand e‑safety, data protection and legal issues when linking externally.	Dedicated e‑safety & data‑protection tip‑box and best‑practice checklist.
Basic web authoring concepts – HTML tags, CSS hierarchy, relative paths.	HTML/CSS basics section linking document‑based hyperlinks to web‑authoring knowledge.

20. Missing‑Topic Audit (What Still Needs a Mini‑Lesson?)

Syllabus Number	Topic	Coverage in This Note
7	Systems life‑cycle	Briefly mentioned – add a 5‑minute overview.
9	Audience & communication	Covered in e‑safety tip‑box – expand with a short activity on link‑text suitability.
10	Spreadsheets – formulas & functions	Not covered – plan a separate lesson.
11	File formats & compression	Included in Section 16.
14	Styles & formatting	Addressed in “Hyperlink style” tip‑box.
15	Proofing & verification	Covered in Section 13.
21	Website authoring (HTML/CSS)	Basic concepts in Section 17.

21. Suggested Diagram (Flowchart)